Sponsorship Application and Evaluation Guideline

Please note that the call for applications for this cycle is closed. The review process has started. Kindly note that feedback will only be provided by 13 December 2024, not by the 8th of December 2024.

This guideline outlines how to apply for a conference sponsorship from SADiLAR and how these applications will be evaluated in how they align with SADiLaR’s strategy.

DEFINITIONS

Sponsorship: payment of money, assets, or services by SADiLaR to receive advertising and exposure, subject to terms and conditions.

Donations: funds paid to any party without any responsibility for that party towards the SADiLaR or benefit to SADiLaR is a donation and not a sponsorship. NB SADiLaR does NOT engage in giving donations.

1. Eligibility criteria

Who can apply:

  • Local organisers and academic societies planning typical academic conferences and dissemination events.

What can be applied for:

  • Typical core conference or events-related expenditure e.g. support for keynote speakers, best HLT- or DH-related paper awards, ICT-related support etc. taking place from 1 February 2025 – 31 March 2026
  • SADiLaR can support applications from R10 000. Resources are limited, it may be that not all resources requested can be supplied.
  • Sponsorship decisions are final.

What support cannot be applied for:

  • Support for political organisations or political activities.
  • Organisations or activities that conflict with the SADiLaR’s policies, values, or mission.
  • Activities that have the primary purpose of promoting a product or brand.
  • Activities where liquor and tobacco are involved.

2. how to apply

Requests for sponsorships will only be received via our sponsorship application form. The submission process will open twice per year during November and April.

The current call will be open from 12 November 2024 and will close on 23:59 SAST 26 November 2024. Outcomes for this call will be communicated by 13 December 2024.

This will ensure that a database of all applications will be kept for reporting purposes, that sponsorships are aligned with SADiLaR’s strategic objectives and that activities are coordinated.

As part of the online form applicants can provide the following information:

  • Detailed description of the sponsorship request as well as associated budget.
  • How the sponsorship request links to SADiLaR’s strategy.

3. EVALUATION CRITERIA

When evaluating sponsorship requests, the following will be considered:

  • Relevance: The request should align with SADiLaR’s strategic objectives and target audience.
  • Impact: The sponsorship should have the potential for a meaningful impact in terms of reach and awareness either locally, nationally, or globally.
  • Visibility: As part of the conference/event SADiLaR be afforded the opportunity to share information about our current activities and opportunities.
  • Capacity and Capability: The requesting party should have a proven record of effectively managing sponsorships and funds.
  • The sponsorship should enhance or grow awareness without duplicating existing sponsorships of SADiLaR. The requesting party must ensure that there are no conflicts of interest according to subsection 34 (5) of the Higher Education Act.

4. OUTCOME

Successful applicants will be required to sign a sponsorship agreement detailing the terms and conditions of the sponsorship.

Resources are limited, it may be that not all resources requested can be supplied. Sponsorship decisions are final.